Paper-based Apostille services

Traditional UK Apostille legalisation for original documents

What is a paper-based Apostille and why you need it

A paper-based Apostille is an official physical certificate issued by the UK Foreign, Commonwealth & Development Office (FCDO) to legalise documents for use abroad. It confirms that the signature, stamp, or seal on your document is genuine and recognised internationally under the Hague Apostille Convention.

You may need a paper-based Apostille when your document exists only in physical form, is not eligible for electronic legalisation, or when the receiving authority specifically requires a traditional Apostille attached to the original document or a certified copy.

When a paper-based Apostille is required

A paper-based Apostille is necessary when documents must be submitted in their original physical format or when electronic legalisation is not accepted by the issuing authority or destination country. In these cases, a traditional Apostille attached to the document ensures international recognition and avoids delays or rejection.

Common situations where a paper Apostille is required include:

Documents issued in hard copy only
Some UK documents are produced exclusively as physical originals and cannot be legally issued or verified in electronic form, making a paper Apostille mandatory.
Civil records (GRO certificates)
Birth, marriage, death, and adoption certificates issued by the General Register Office must be legalised using a paper Apostille attached to the original certificate.
Police and criminal record certificates
ACRO police certificates and certain DBS or fingerprint-based documents are not eligible for e-Apostille and require traditional paper legalisation.
Electronic Apostille not accepted by the destination country
Some countries, institutions, or authorities still require a physical Apostille, even if an electronic option exists, and will not accept digitally legalised documents.

How the process works

Our paper-based Apostille service is designed to be clear, secure, and straightforward. From document submission to final delivery, we manage the entire process on your behalf.

Step 1: submit your documents
Send us your original document or a certified paper copy. We will confirm what is required before processing.
Step 2: document check & certification
We review your document and arrange solicitor or notary certification if needed to meet FCDO requirements.
Step 3: FCDO Apostille legalisation
Your document is submitted to the FCDO, where the official paper Apostille is issued and attached.
Step 4: return delivery or further legalisation
Your legalised document is returned to you or forwarded for embassy or consular legalisation if required.

Important information before applying

Before submitting your documents, it’s essential to check that they are suitable for Apostille legalisation and meet the requirements of the destination country. Understanding these details in advance helps ensure smooth processing and prevents unnecessary delays or rejection.

Before you order
Check which documents need an apostille, prepare all originals, and ensure any translations or certifications are ready.
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How to order
Submit your documents online or by post, select the service you need, and provide your contact details for updates.
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Delivery options
Choose from standard courier, express delivery, or secure collection — we ensure your documents reach you safely and on time.
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Apostille verification
Once completed, your apostille can be verified to confirm its authenticity, giving you peace of mind for international use.
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Frequently asked questions

Do I need the original document?

Yes. Most paper-based Apostilles require the original document or a certified copy issued by the relevant UK authority. Some documents, such as e-Apostille eligible PDFs, can be legalised electronically. Always check eligibility before submitting.

Can I apostille a copy?

Copies can only be apostilled if they are certified copies issued by a UK solicitor, notary, or relevant authority. Uncertified copies are generally not accepted for legalisation.

How long does it take?

Processing times vary depending on the type of document and the FCDO workload. Standard paper Apostilles typically take 2–10 working days, while urgent or express services may be available for faster turnaround.

What if my document is rejected?

Rejection usually occurs if the document is incomplete, incorrectly certified, or ineligible for Apostille. Our team can review your documents before submission to minimise the risk of rejection. If a document is rejected, we will advise on the next steps and assist with resubmission.

Why choose Rapid Apostille

Trusted UK document legalisation specialists – fast, secure, and internationally recognised.

Fast turnaround
We process apostilles, embassy attestations, and certified translations quickly, including urgent requests, so your documents are ready for international use without delays.
Worldwide acceptance
Our apostilles and legalisations are fully recognised internationally, for visas, work, study, business, and personal purposes.
Secure handling
Every document is treated with care and confidentiality, from receipt to return delivery.
Experienced specialists
Our team has 15+ years of combined experience in UK document legalisation and certified translation services.